Contact information

For questions related to:
- Abstract withdrawal
- General information
- Registration
- Payments
Please contact our secretariat.

Cancellation and refunds

Refunds can be requested when cancellation is done before 16/08/2019 and are limited to 70% of the registration fee due to administration costs.
After 16/08/2019, no more refunds will be granted, yet the participant can still be replaced by a substitute (following approval).

Visa and Yellow Fever requirements

Participants are the sole responsible for arranging visa approval and are recommended to start in time with the application process.
​Please contact the nearest embassy for more information on the appropriate timing.

A Yellow Fever vaccination certificate is required for people travelling from Uganda, Congo or Brazil.

Letter of invitation

Requests for personal invitation letters are only considered if:
- The person's nationality requires that a visa is obtained
- The person is registered
- The person has been notified of abstract approval
- The full registration fee has been paid

​Requests can be send to the secretariat after notification of acceptance.
​No invitation letters will be send prior to this date.